News Archive

Scheduled MiClub System Outage – Thursday 3rd August 2023

Please note that MiClub will be having a scheduled system outage on Thursday 3rd August 2023 from 3pm – 5pm.

During this time users will not be able to access the competition or booking systems.

MiClub should be back online after 5pm.

Thank you.

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Titleist Fitting Day – Monday 18 September 2023

The Titleist club fitting experts are coming to the Mandurah Country Club on Monday 18th September 2023 from 9am to 3pm.

You can expect

1. A fitting with one of their highly skilled fitters
2. Fitting conducted with an extensive matrix of Titleist metals, irons and wedges.
3. Expert recommendations based on your fitting

Space is limited so reserve your spot now by going to the website address below.

Bookings can also be made with the Pro Shop on 9581 2968.

https://surefithub.titleist.com/book-fitting/41069

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Notice of Special General Meeting – Constitution – Tuesday 22nd August 2023

Dear Members

As per recent correspondence from President Ian Johnson, please see attached notice of a Special General Meeting on 22^nd August 2023.

The notice stipulates two core Agenda items, with a change to the current Club Constitution.

Attached items include:

• Notice of Special General Meeting
• Mandurah Country Club Constitution- approved 2018
• Proposed Mandurah Country Club Constitution.
• Summary of Constitution Changes for SGM
• Summary Board Structure for SGM
• Associations Incorporations Act- Schedule 1 Audit

An extensive amount of work has been undertaken by not just our Management Committee, but many members through various working groups, culminating in a modern and relevant changes to govern the Mandurah Country Club into the future.

If members have any questions or require clarity from the document or intent, please do so through our Manager Grant, via phone, email gm@mandcountryclub.com.au or by appointment.

I too, am available by appointment prior to the SGM if members would like to meet or speak with me.

Regards

Ron Stone

Chair Governance Sub Committee

 

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Special General Meeting for the MCC Constitution – Scheduled for Tuesday 22 August 2023

Dear Members,

On the 15^th March 2022 I wrote to you outlining the background and details of a review of the MCC Constitution.  A copy of my newsletter can be found on the MCC website, however for ease of reference I have included the content below:

Dear Members, as a key component of the 2021-2026 Strategic plan the Mandurah Country Club (MCC) is about to undergo a review of the current club Constitution.  The Constitution was written many years ago and although it has been amended from time-to-time, it is appropriate to carry out a comprehensive review to ensure it is contemporary and meets the current and future needs of the MCC, including mandatory legislative requirements.

The Management Committee has formed a working group reporting through to the Governance Sub-Committee to undertake this review and firstly develop a discussion paper to help scope and understand the priorities for our club.  By way of example, there are new requirements for office bearers as a result of changes to the Associations Act and these changes will present a good opportunity to address the structure, roles, and responsibilities of the MCC Management Committee.

There are a number of key focus area for the review, including:

• Reviewing the structure, roles and responsibilities of the Management Committee, sub committees, and MCC staff.
• Reviewing the constitutional framework governing the club’s operations and activities to ensure responsible and accountable corporate governance, appropriate risk management and future policy development.
• Identifying procedures or rules that are more appropriately specified in By-Laws.
• Identifying and removing barriers that prevent or discourage volunteers from nominating for various MCC Committees.
• Maximise efficiency and effectiveness of committee operational procedures, roles and responsibilities.
• Review golf membership categories.
• The powers of the Management Committee and associated sub-committees.
• Ensuring adherence to the Associations Act 2016 and identify & address new risks for Management Committee members.
• Ensuring that the MCC Constitution addresses required legislation, both State and Federal.
• Creating a contemporary succinct and unambiguous constitutional document for the club.
• The review involves considerable work and will be presented to the Management Committee for consideration in July/August 2022.

The Management Committee is requesting interested members to make written submissions in regard to the above areas of focus and any issues they think relevant to the MCC Constitution review.  The submissions will help form part of the discussion paper to be presented to the Management Committee to enable further evaluation and the future progression of the project.  Please direct your written submissions to the General Manager Grant Shortland-Jones no later than COB 30th April 2022.

The review process I wrote to you about is now completed, and a final draft of the proposed changes was presented to the Management Committee at the June 2023 Board meeting.  The review procedure was extensive, and I take this opportunity to thank Vice President Ron Stone for his stewardship of this important project and all those members who willingly volunteered their time and expertise as part of the various working groups and Governance sub-committee.

In addition to the close involvement of club members and administration, the review process also incorporated advice from various industry bodies, in particular WA Golf and Clubs WA.  As a result, we were able to source an appropriate template for the revised Constitution and their assistance and advice is appreciated.

As outlined, the work undertaken by those involved in the review has been extensive and a number of drafts were developed to endure comprehensive feedback and peer review was received.  The final draft constitution was given to Clubs WA to verify that all changes are in line with the requirements of the Association Incorporations Act 2015.

Now that the final draft has been approved by the Management Committee the next step is to present the proposed changes to the members for their approval.  This is achieved by calling a ‘Special General Meeting’ (SGM) in accordance with the rules governing this requirement which can be found at Section 37 of the MCC Constitution.  If the proposed changes are approved by the members the document is then forwarded to the WA Government Department of Mines, Industry Regulation and Safety Consumer Protection for final approval.

The date for the SGM has been set for Tuesday 22^nd August 2023.  In addition to this newsletter there will be a full briefing provided to members well in advance of the SGM to ensure you are fully aware of the proposed changes and the rationale that supports them.

Without going into the detail at this stage, the proposed changes will include:

• Modernisation of the document in line with contemporary requirements as provided by the Clubs WA constitution template.
• Contemporary wording to bring in line with a modern version.
• Changes required to comply with legislation.
• A key proposal relates to the Governance of the club to ensure it is contemporary and provides the following benefits and efficiencies:
  • Mitigation of risk.
  • Streamlined Committee focusing on strategic and governance responsibilities with the removal of operational tasks that are better suited to sub-committees.
  • Improved separation of powers having more members involved in sub-committees to make recommendations to Management Committee
  • Utilisation of member expertise in key governance areas, e.g., Finance, Governance, Golf Operations.

Whilst I understand and appreciate that reading a Constitutional document is not the most exciting of endeavours, I do ask that you take the time to read the subsequent communication about the proposed changes and what will be raised at the Special General Meeting.  This review is an important step forward for our club to ensure we continually improve our processes, build on our successes, and position the club to better meet and manage future challenges.

Kind regards

Ian Johnson, MCC President – 17 July 2023

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MiScore App Upgrade – as of Monday 31 July 2023

MiScore – Overview and benefits of self-scoring

Self-Scoring allows MiScore users will score for themselves and their playing partner. The player will officially submit their own score. A record of their partners scores is recorded as a reference.

MiScore will compare hole by hole scores between both player and partner, if correct they both sign on screen, then submit their own score.

If hole scores do not match between player and partner, then scores must be corrected within MiScore. Once corrected the player will advance to signing (required by player and partner) and then finalise score submission.

Self-scoring ensures MiScore users can use MiScore in the event their playing partner is using a physical card. If a physical card is being used, then hole by hole checking is done manually.

For a non-app user who needs to submit their scores via a physical card, it is the player who must write their own hole-by-hole scores on the scorecard and the markers. At the end of the round, the card must be compared then signed by both the player and the marker, and then put through the card reader for submission.

*Under the player’s marker submission method, a MiScore app user would need to collect a physical card if their partner is a non app user. This often not known until players meet on the tee. In addition, there was significant wastage in clubs anticipating whom would require a physical card and printing unnecessarily. 

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